Web Site Terms and Conditions of Use

1. Terms

By accessing this web site, you are agreeing to be bound by these web site Terms and Conditions of Use, applicable laws and regulations and their compliance. If you disagree with any of the stated terms and conditions, you are prohibited from using or accessing this site. The materials contained in this site are secured by relevant copyright and trade mark law.

2. Use License

Permission is allowed to temporarily download one duplicate of the materials (data or programming) on Public Outreach’s site for individual and non-business use only. This is the just a permit of license and not an exchange of title, and under this permit you may not:

  • modify or copy the materials;

  • use the materials for any commercial use , or for any public presentation (business or non-business);

  • attempt to decompile or rebuild any product or material contained on Public Outreach’s site;

  • remove any copyright or other restrictive documentations from the materials; or

  • transfer the materials to someone else or even “mirror” the materials on other server.

This permit might consequently be terminated if you disregard any of these confinements and may be ended by Public Outreach whenever deemed. After permit termination or when your viewing permit is terminated, you must destroy any downloaded materials in your ownership whether in electronic or printed form.

3. Disclaimer

The materials on Public Outreach’s site are given “as is”. Public Outreach makes no guarantees, communicated or suggested, and thus renounces and nullifies every single other warranties, including without impediment, inferred guarantees or states of merchantability, fitness for a specific reason, or non-encroachment of licensed property or other infringement of rights. Further, Public Outreach does not warrant or make any representations concerning the precision, likely results, or unwavering quality of the utilization of the materials on its Internet site or generally identifying with such materials or on any destinations connected to this website.

4. Constraints

In no occasion should Public Outreach or its suppliers subject for any harms (counting, without constraint, harms for loss of information or benefit, or because of business interference,) emerging out of the utilization or powerlessness to utilize the materials on Public Outreach’s Internet webpage, regardless of the possibility that Public Outreach or a Public Outreach approved agent has been told orally or in written of the likelihood of such harm. Since a few purviews don’t permit constraints on inferred guarantees, or impediments of obligation for weighty or coincidental harms, these confinements may not make a difference to you.

5. Amendments and Errata

The materials showing up on Public Outreach’s site could incorporate typographical, or photographic mistakes. Public Outreach does not warrant that any of the materials on its site are exact, finished, or current. Public Outreach may roll out improvements to the materials contained on its site whenever without notification. Public Outreach does not, then again, make any dedication to update the materials.

6. Links

Public Outreach has not checked on the majority of the websites or links connected to its website and is not in charge of the substance of any such connected webpage. The incorporation of any connection does not infer support by Public Outreach of the site. Utilization of any such connected site is at the user’s own risk.

7. Site Terms of Use Modifications

Public Outreach may update these terms of utilization for its website whenever without notification. By utilizing this site you are consenting to be bound by the then current form of these Terms and Conditions of Use.

8. Governing Law

Any case identifying with Public Outreach’s site should be administered by the laws of the country of Canada, without respect to its contention of law provisions.

General Terms and Conditions applicable to Use of a Web Site.

Privacy Policy

Your privacy is critical to us. Likewise, we have built up this Policy with the end goal you should see how we gather, utilize, impart and reveal and make utilization of individual data. The following blueprints our privacy policy.

  • Before or at the time of collecting personal information, we will identify the purposes for which information is being collected.

  • We will gather and utilization of individual data singularly with the target of satisfying those reasons indicated by us and for other good purposes, unless we get the assent of the individual concerned or as required by law.

  • We will just hold individual data the length of essential for the satisfaction of those reasons.

  • We will gather individual data by legal and reasonable means and, where fitting, with the information or assent of the individual concerned.

  • Personal information ought to be important to the reasons for which it is to be utilized, and, to the degree essential for those reasons, ought to be exact, finished, and updated.

  • We will protect individual data by security shields against misfortune or burglary, and also unapproved access, divulgence, duplicating, use or alteration.

  • We will promptly provide customers with access to our policies and procedures for the administration of individual data.

We are focused on leading our business as per these standards with a specific end goal to guarantee that the privacy of individual data is secure and maintained.

Data retention and Data Destruction policy

Public Outreach’s data retention and data destruction policies default to retain full data for 2 years unless contractually obligated to do otherwise by a client contract. Full details below:

PO Donate (Public Outreach’s donor acquisition web service):

  • Full donor data is retained for 2 years. After 2 years the data is scrubbed to remove PII data and any specific financial data, but retain such data to allow for gift retention analysis and other long-term data analysis.

    • Data points retained after 2 years

      • GUID

      • First name

      • Gift type & amount

      • Payment type (including Card type and/or Bank)

      • Market, Medium, and Method data.

  • Historic copies (with tokenized card data), and the ability to re-dispatch, client data files are deleted after 2 years.

  • Public Outreach’s email domain retains a BCC’d copy of all gift confirmation emails sent by PO Donate. These are stored for 2 years and then deleted.

  • For any client where the dispatch data files are dispatched to Public Outreach’s Egnyte file service, Public Outreach stores these files for 2 years and then deletes them.

    All data stored on Public Outreach’s servers are subject to Public Outreach’s server data backup schedule. Any deleted data may be present in backups for an additional 6 months. After which any deleted data is unrecoverable.

Information gathered during charitable giving activities

During the course of our various activities, we gather and use personal information on behalf of our charitable partners for the purposes of donations or future follow-up regarding charitable giving. The information is directly obtained from you and will always include a consent disclosure that grants the right for Public Outreach to disclose that information with the designated charity. Our policy regarding how personal information entrusted to us is collected, used, disclosed, or retained reflects the principles set forth in the Personal Information Protection and Electronic Documents Act (Canada).

Public Outreach will always comply with the designated privacy and data policies set forth by the charitable partner. For further information on the specific charitable partner’s privacy policy, we encourage you to seek that information directly from the charity.

The confirmation email for your donation will include the charity's privacy policy. If you have lost the confirmation email we can resend both that information and connect you with the appropriate party. Contact our Privacy Officer by email at privacy@publicoutreachgroup.com for assistance.

Information gathered for donations will only be shared with the specific organization listed on the consent form the donor signs during sign-up. This charity is confirmed via email with the consent disclosure for the charity reiterated for the donor's records.

Employee information

Our employees provide personal information during the employment onboarding process. The onboarding process is handled through our secure digital signing software, Signnow. Please review the privacy, security, and confidentiality policies of Signnow (link). Once onboarded, the employee information is stored through secure payroll processing software, ADP. ADP maintains the highest degree of confidentiality. Please review the privacy, security, and confidentiality policies of ADP (link).

Privacy Breach

Should Public Outreach become aware of any potential violation of our Privacy Policy, we will promptly respond by addressing, containing, examining, and resolving the issue, while also reaching out to affected individuals as mandated by both legal requirements and our breach management protocol. All breaches of this privacy policy will be logged and communicated to our information protection commission of record.

Contact us

To review or update your personal information in Public Outreach’s possession, or revoke consent for the collection, use, and/or disclosure of your personal information or name, please contact us at: privacy@publicoutreachgroup.com

Individuals have the right to challenge our compliance with applicable privacy legislation. For any inquiries or comments about this Privacy Policy, contact our Privacy Officer by email at privacy@publicoutreachgroup.com